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When looking at this sort of project planning, first thought is often that it
is too complicated and everything was alright as it was. However, a moment’s
reflection will show that producing a business plan and a project plan has three
clear advantages.
• First, it gives the Members a greater opportunity to contribute to the running
of the Council in a practical and appropriate way. Making sure that the work
they propose is needed and wanted by the Parish. Inappropriate or unworkable
plans are stopped at an earlier stage and less effort is wasted; a political
filter has been applied.
• Second, it gives a clear brief to the office about what is required and what
outcomes are expected so it is easier to produce a project plan that will
deliver what is required.
• Finally, although it may appear long winded it is always quicker than
producing a draft plan at an early stage which then has to be reconsidered,
perhaps redefined, and then sent back for further work. By spending more time
defining the objectives it is easier to produce a final plan which can be
accepted at first reading. Less time is spent in Committee, and less time is
taken up in the office.
Projects will be put on a more professional footing with fewer false starts and
rethinks so the limited time available in the office is best utilised.
By splitting project planning into the strategic phase and the operational phase
it will be possible for the Councillors to provide real and tangible help to the
Clerk by doing the work that is best suited to them i.e. defining the goals and
objectives and carrying out the political research. More time spent defining the
work will give you better projects with clear goals and objectives which will be
easier to deliver
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